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Staffing – Payroll Assistant – USA

  • Contract
  • Sunnyvale, CA, US
  • 40 - 44.79 USD / per hr USD
  • Salary: 40 - 44.79 USD / per hr
  • Green Card (GC), Green Card (GC) - EAD, U.S. Citizen

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HYBRID POSITION – (3 days in office & 2 days remote)


  • Willing to work on Hybrid set-up
  • Willing to work with Contractual (6 Months)
  • Bachelor’s Degree
  • 5-10 years of experience

Duties and Responsibilities:

  • Process bi-weekly/multi-state payroll for approximately 1500 employees including new hires, terminations, status changes, and changes to employee data.
  • Ensure compensation payments, awards, and bonuses are paid accurately, including gross-up calculations.
  • Process off-cycle payments as needed.
  • Capture/process hours from the timekeeping system on a biweekly basis and import them into the payroll system.
  • Review hourly employee timecards.
  • Pre and post-audit of payroll to ensure accuracy.
  • Create and distribute payroll reports as needed using Simple Reporting or Client reporting.
  • Maintain and verify the accuracy of employees’ FTO balances.
  • Reconcile payroll taxes on a bi-weekly, quarterly, and annual basis.
  • Assist with year-end tasks ensuring the accuracy of W2s.
  • Prepare W-2c forms needed.
  • Maintain current procedure documentation and create new documentation as needed.
  • Assist on assignments/projects as needed requiring judgment and initiative.


  • Experience with Client Vantage and Client Time required.
  • Knowledge of general payroll practices including IRS and state regulations.
  • Knowledge of multi-state pay-related practices and local ordinances.
  • Good interpersonal, verbal, and written communication skills.
  • Strong organizational and planning skills.
  • Ability to multi-task, be detail-oriented, and solve problems analytically.
  • Able to interact with different levels of management and people with different personality styles.
  • Must have solid technical skills.
  • Must have strong Excel skills.
  • BS and 2 years of related experience, or 5 years of related experience.

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