Email templates
Download in PDF format here
1. Regret before interviewing candidate
Template name: Regret – pre interview (generic)
Subject: In regards to your application to the %vacancy% position
Dear %forename%,
Thank you very much for your application to the %vacancy%.
I’m sorry to tell you but at this time we won’t be progressing your application any further. We have had an excellent response to our advertising activity and feel other applicants better match our skills and experience requirements for this role.
We will keep your application on record, but for now thank you again for taking the time to apply to us and we wish you all the very best in your job seeking.
Kindest regards,
%signature%
2. Invite candidate to 2nd, 3rd or 4th interview – not using interview scheduler facility
Template name: Invite to subsequent interview – manual
Subject: In regards to your application for %vacancy%
Dear %forename%,
It was great to meet you the other day.
We’re happy to say that we’d like to progress your application further and for you to meet XXXXXXX. We’re interviewing on XXXXXXXXX – so please confirm back your availability and if there is a preferred time. The interview will be conducted at XXXXXXX.
We look forward to hearing back from you and seeing you again.
Kindest regards,
%signature%
3. Invite candidate to interview – not using interview scheduler facility
Template name: Invite to interview (general) – manual
Subject: In regards to your application for %vacancy%
Dear %forename%,
We’re happy to say that we’d like to progress your application further.
We are holding interviews on XXXXXXXXXXXXXXX and would very much like to meet you. The interviews will be held at XXXXXXXX.
If you could please confirm back your availability and if there is a preferred time in the day we’ll do our best to accommodate where we can.
We look forward to hearing back from you.
Kindest regards,
%signature%
4. Invite candidate to interview – using interview scheduler facility
Template name: Invite to interview (general) – with scheduler
Subject: In regards to your application for %vacancy%
Dear %forename%,
We’re very pleased to say that after reviewing initial applications we’d like to invite you to interview for the role of %vacancy%.
We have a number of dates and time slots available and hope that at least one of them is agreeable to yourself. Please click on the following url, and choose a slot that best suits you.
%interview_slot_url%
If you have problems with all of these timings then please contact me directly so we can to try and find an alternative date.
Kind regards,
%signature%
5. Invite candidate 2nd, 3rd or 4th interview – using interview scheduler facility
Template name: Invite to interview (general) – with scheduler
Subject: In regards to your application %vacancy%
Dear %forename%,
We’re very pleased to say that we’d like to invite you back for a further interview for the role of %vacancy%.
We have a number of dates and time slots available and hope that at least one of them is agreeable to yourself. Please click on the following url, and choose a slot that best suits you.
%interview_slot_url%
If you have problems with all of these timings then please contact me directly so we can to try and find an alternative date.
Kind regards,
%signature%
6. Regretting a candidate after interviewing them
Template name: Regret – post interview (generic)
Subject: In regards to your application to %vacancy%
Dear %forename%,
Thank you very much for your application to the %vacancy% advert and taking the time to come and meet with us. However I’m sorry to have to inform you that at this time we won’t be progressing your application any further.
We were really impressed with the high calibre of applicants we received for the role, but we felt that, all things considered, some of the other candidates demonstrated a closer match to our expectations for recruiting to this role at this time.
Thank you again for your time and effort, and may we wish you all the very best in your future job seeking.
Kindest regards,
%signature%
7. Confirming to a candidate that an offer is being made to them
Template name: Offer
Subject: In regards to your application for %vacancy%
Dear %forename%,
I’m really pleased to say that we’d like to offer you the role following your excellent application and interviews.
We will be contacting you directly over the next day or two with the final offer letter which will need signing and returning, but in the mean time we hope that this is the news you were waiting for.
Kindest regards,
%signature%
